Monday, November 20, 2017

When you get George’s mail (but your name’s not George)

Have you ever bought a house? The amount of paperwork, headaches and hoops you go through all seem worth it in the end when you have the keys in your hand and walk through your front door. Then you check your mailbox, and you keep getting George’s mail. But George doesn’t live here anymore. George is long gone. So you write “return to sender, recipient no longer at this address” on the envelopes and pop them back in the mail.

It’s the same way for that election you just won or the job you just landed with your city or town. You don’t want George’s mail, either. So how do you get your information updated with the Municipal Association?

The Association has an extensive database where we house all of our contact information on local officials and municipal staff. The information is provided by elected officials and city staff creating a profile through our website (Member Login) or by municipal clerks updating and verifying the information annually through our online system called the Municipal Information Dashboard.

Every year around this time, municipal clerks (or their designee) are asked to review, update and verify their city's information, such as staff titles and changes in elected leadership, through the MID. 

How does that help you? 
  •  You no longer receive George’s mail. You are the proud occupant of your new role, so information meant for you goes to you, and your name is on it. 
  • When your role with the city is accurately recorded in the database, you receive information targeted specifically to your position.
  • The Association can send you information on training opportunities, registration information, and legal updates and background information on legislation important to local government. 
  • The database also houses information to be used in the online and print versions of the 2018 Municipal Officials and Legislative Directory, which provides easy access to key city demographic and contact information and names of elected officials and key municipal personnel
Municipal clerks received an email and letter in early November asking them to make updates by November 22 using the MID. While the MID can be accessed and updated throughout the year, it is important to update the information in November in preparation for the printed edition of the 2018 Municipal Officials and Legislative Directory.

To protect the integrity of the data, the ability to see, certify and change the municipality's information is restricted to the city clerk or a designated representative. For cities without a clerk, or if someone else should be designated to update the information, contact Ashleigh Hair at or 803.933.1288.

The Municipal Association does not share or sell email addresses provided by local officials.

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